Committee Members

1. (A) Invitation and Reception Committee

• Convener: Deepa Monigogai
• Co-Convener: Kiran Rawat
• Members:
  Hema Patel, Unnishankar, Bhaskarbhai, Himanshu Taunk, Nita Patel, Kishore Kallta, Urvi Gupta, Lata Iyer, Jigna Trivedi, Vivek Kumar
• Tasks:
  • Preparing list of invitees
  • Drafting of letters
  • Invitation of Quotations for Printing Invitation Card
  • Designing and Printing of invitation cards
  • Label Preparation for cards, Letters
  • Mailing / Delivering the cards
  • Letters to special invitees along with invitation card
  • Invitation to awardees
  • Receiving and escorting the special invitees
  • Trophy with citation
  • Certificates for Awardees
  • Drafting of citations
  • Preparations of identity cards
  • Designing and arrangement of badges
  • Arrangement of kits to be distributed
  • Arrangements of position of the awardees for group photos
  • Arrangements of position of the awardees in award function
  • Rehearsal of the awardees for receiving awards
  • Escorting Awardees to receive awards
  • Tropies and certificate arrangements in the back stage
  • Trophy and certificates to be taken to the dais

(B) Reception and Hospitality Committee

• Convener: Mahesh Patel
• Co-Convener: Ramesh Patel
• Members: Vijay, Soniya Sooryavanshi
• Tasks:
  • Receiving and escorting the special invitees

2. Registration Committee

• Convener: Falguni Shah
• Co-Convener: Deepa Sharma
• Members: Dhara Bhavsar, Sonali Pethani, Vaishali Rawal, Jayshree Patel, Sumitra, Lata Iyer, Anamika De
• Tasks:
  • Banners for the registration desk
  • Hangings for the registration desk
  • Registration form preparation
  • Packing of the kits in alphabetical order
  • Food coupons
  • Collection of the required things at the registration desk e.g. stamp pad, pen, copy of the list etc.
  • Preparing cards, badges for organizers, awardees and other delegates
  • Preparing and distributing the registration kits to delegates
    

3. Accommodation Committee

• Convenor: Sandeep sharma
• Co-Convenor: Kamal Dave
• Members: Sweta Jain, Rakesh Maheshwari, Nitin Morya, Ramesh Patel, Mahesh Patel, Pratik, Vijay Villala, Baskarbhai, Sonali Pethani, Jigna, Falguni Shah
• List of tasks
  • To organise accommodation for delegates, innovators, awardees, special invitees, GC members, experts, celebrities etc.
  • To take care of the hospitality at the place of stay (one person assigned to stay with guests at each location).
  • To look at some special need, if any, of elderly people/guests/innovators.
  • To ensure full coordination with Transport Committee so that delegates reach the venue in time.
  • To arrange for welcome kit for guests.

4. Hall Arrangements and Exhibition Committee

• Convener: Dr Vivek
• Co-Convener: Rakesh Maheshwari
• Members: Manoranjan Kumar, Himanshu Taunk, Hiren Prajapati, Sunita Mallik, Devshibhai, Nadim Shaikh, Utsav Patel, Niranjan Prajapati, Urvi Gupta, Raj Kishore, Kishore Kallta, Jaydeep Mandal
• Tasks:
  • To make arrangements for dais; sitting and presentations
  • Stage decoration with flower arrangement, lamps, oils, cotton, match stick etc.
  • Preparation of banners, signage etc,
  • Arrangement of Sound System
  • Digital Display
  • Arrangement of mineral water, glasses etc for the chief guest and dignitaries in the dais
  • To get posters and other exhibits for display
  • Organizing arrangement of panels, providing display materials etc at the exhibition venue
  • Transportation of models/prototypes to the venue
  • Multimedia display
  • Selection of the site and direction of stall etc – Entry – Exit / emergency exit (Possibility of giving total contract of organizing the exhibition)
  • Arrangement of stall - Use of cloth ( Samiyana or plastic panels )- Gandhi / Labh / Vishal etc
  • Conference room etc
  • Electrification etc / Provision of Mike/s to announce imp matters
  • Stands / panels
  • Prototypes
  • Posters
  • Big size Hoardings at the entrance
  • Tables
  • Chairs
  • Counters / registration desk etc / inquiry office
  • No of stalls - About 75
  • Backlight display ( Like – UTI)
  • Provision of KIOSK
  • Stock room for prototypes
  • Loading and unloading facility – crane / labour etc
  • Budget and payment systems
  • Involvement of NID for designing the exhibition
  • Provision for transport within exhibition site ( Small trailer / load carrier)
  • Small crane for loading and unloading the heavy prototypes
  • Presence of labour for helping innovators for prototype handling
  • Leaflets
  • Provision for Fire distinguisher and fire brigade
  • Space for working demonstration
  • Idea Box
  • Suggestion Box
  • Banners
  • Electric equipment
  • Instruments like camera / LCD projector / Recorder
  • Thermocol sheets for urgent requirement
  • Stall for breakfast etc
  • Provision for toilets etc
  • First Aid
  • Exclusive vehicles for Exhibition
  • Stall for subscription and sale of publication of SRISTI INNOVATIONS
  • Continuous display of video
  • Plants/ small trees and watering
  • TCI/Patel Roadways, Contact with local transporter having offices in all India basis (Patel road ways etc) and Negotiation to provide total facility (Ease of documents etc), Negotiation for to & fro transport from innovators place to IIMA and back, Local facility of vehicles to take the goods from Rly Station or from transporter’s place.
    

5. Transport Committee

• Convener: Hardev Chaudhary
• Co-Convener: Nirmal
• Members: Amaresh Sarkar, Durairajan, Chetan Patel, Ganpatbhai, Ravindra Prajapati, Niranjan Prajapati, Vaishali Rawal, Vishnu Mathur, Ramjibhai, Paresh Pandya
• Tasks:
  • To obtain the list of “invitees” from Reception/Invitation committee
  • To ensure reservation of invitees through respective collaborators (for innovators) wherever possible and doing it ourselves for the remaining
  • To ensure reservation of “VIPs” and “VVIPs”, if requested.
  • To obtain schedule (to-fro)of the visitors (invitees, attendants, VIPs) so as to arrange vehicle
  • Setting up an information/reception desk at the Railway station & Bus Stand
  • Transportation to-fro of guests from station/Bus stand to the place of accommodation
  • Transportation to-fro of guests/ invitees from the place of accommodation to the venue
  • Vehicles arrangement
  • Monitoring members (at the time of emergency and responsible for EVC’s vehicle)
    

6. Food and Refreshment Committee

• Convener: L. Chinzah
• Co-Convener: Sadhna Gupta
• Members: Sandeep Sharma, Vipin Kumar, Punit Ghelot, Balaram Sahu, Piyush Sharma, Ruchit , Pogula Ganesh, Vijay Villala, Rajeev Pandey
• Tasks:
  • To make arrangements for breakfast / lunch / dinner and refreshments during the award function
    

7. Press and Publicity Committee

• Convener: Vipin Kumar
• Co-Convener: Nitin Maurya
• Members: L. Chinzah, Lalit Sati, T. N. Prakash, Natbar, Unnishankar, S.F. Ahmed
• Tasks:
  • To organize media coverage for the occasion
  • To prepare press releases and submit them for publicity Video coverage, interviews etc.
  • Arrange media room
  • Prepare Press Kit
  • Data entry in Gujarati or Hindi as and when required
  • Briefing the Press about specific technologies during the function
    

8. Publication Committee

• Convener: Nitin Maurya
• Co-convener: Punit Ghelot
• Members: Unnishankar, Nita Patel, Utsav Patel, Lalilt Sati, Vivekananad, Piyush Sharma
• Tasks:
  • Brochures ready for tech transfer, MVIF/ product query related information for inclusion in profiles/NIF update, review of prepared profiles
  • Preparation of the draft of Agri/herbal technologies, review of prepared profiles
  • All tasks related to layout, printing/publishing of Award Book not covered by V Nagarajan/to be revised, in
  • Providing photographs of innovations & innovators
  • Designing of posters/ printing/dealing with vendors, quotations from vendors related to printing of posters/books and other materials in coordination with Purchase Committee members
  • All translation work (Hindi) related with profiles/ brief profiles/ posters, coordination for translation in Gujarati if required
  • Award book profiles, short summaries, poster text, updation of NIF note, talking points, press note/release, over all coordination
    

9. Purchase Committee

• Convener: Vipin Kumar
• Co-Convener: L. Chinzah
• Members: Sweta Jain, Vivek Kumar, Hardev Chaudhary, Mahesh Patel, Ramesh Patel
• Tasks:
  • Purchase for various committees as per the requirements submitted.

10. Finance Committee

• Convener: RPS Yadav
• Co-convener: Sewta Jain
• Members: Vipin Kumar, Huzzaffa, Rajeev Sharma, Bhoomi, Jigar
• Tasks:
  • TA / DA reimbursements to participants
  • Cost of models /prototypes, posters etc
    

11. Emergency Task Force Committee

• Convener: Vipin Kumar
• Co-Convener: L. Chinzah
• Members: Mahesh Patel, Ramesh Patel, S. F. Ahmed, T. J. James
• Tasks:
  • To provide the necessary back up support during the function
  • Response to sudden eventualities Coordination of communication among different committees, guests, innovators, other delegates
    

12. Coordination with Collaborators / innovators for Prototypes Committee

• Convener:
• Co-convener:
• Members: Piyush Sharma, Vishnu Mathur, Kishore Kallta, Natwar, Ruchit, Himanshu Taunk, Ramesh Patel, Ranjansingh, T. J. James, G. M. Bhatt

13. Security Committee

• Convener: Mahesh Patel
• Co-Convener: L. Chinzah
• Members: Devshibhai
  

14. Cultural Committee

• Convener: L. Chinzah
• Co convener: Sandeep Sharma
• Members: Gaurav Soni, Deepa Monigogai
  

15. Advisory Committee

• Convener: Riya Sinha
• Co-Convener: Vipin Kumar
• Members: Balaram Sahu, Raj, HBN Colloborators